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DESIGNATION : MONITORING &EVALUATION (M&E) ASSISTANT

DEPARTMENT : PROGRAMMES

REPORTING TO : MONITORING & EVALUATION OFFICER/HEAD OF PROGRAMMES

JOB LEVEL/GRADE : SUPERVISOR/TEAM LEAD LEVEL(CONTRACT)

JOB SUMMARY

The M&E Assistant is expected to support and assist the Monitoring and Evaluation Officer with the monitoring and evaluation of the Foundation’s programmes and projects in line with agreed standards

DUTIES AND RESPONSIBILITIES


• Assist with the development and implementation of M&E frameworks
• Assist with the monitoring and evaluation of ongoing programmes/projects in line with agreed targets and performance indicators
• Assist with on-site project monitoring and inspection
• Assist with the development and monitoring of key project activities and timelines and milestones
• Proactively identify issues and proffer recommendations to M&E manager
• Assist the Head of Programmes and Programme Officers in the strategic use of data and information to improve implementation of projects in the different focus areas
• Monitor adherence of implementing partners to the Foundation’s policies and procedures
• Coordinate and collate partner progress reports on on-going programme/projects
• Review and analyse project partner reports in line with agreed performance indicators
• Prepare monthly M&E progress reports for the Head of Programmes
• Perform other duties as assigned by Head of Programmes

QUALIFICATIONS & SKILL REQUIREMENTS


 Good planning and organisation skills
 Ability to think strategically and holistically
 Strong analytical and problem solving skills
 Ability to prioritise and effectively multi-task
 Result oriented/quality focused disposition
 Good report writings skills
 Good leadership and people management skills
 Excellent communication and interpersonal skills
 Ability to proactively provide feedback
 Proficiency in Microsoft office productivity tools particularly Access, Excel and Word.

EDUCATION & EXPERIENCE REQUIREMENTS


• A first degree in a social science discipline
• One (1) to Three (3) years monitoring and evaluation or data analysis work experience in a non-profit or development sector organisation

DESIGNATION : PROGRAMME ASSISTANT

DEPARTMENT : PROGRAMMES

REPORTING TO : PROGRAM OFFICER/HEAD OF PROGRAMME

JOB SUMMARY

The programme assistant will undertake/provide routine day to day programmatic and administrative support to support the effective and efficient implementation of projects and grants administration

DUTIES AND RESPONSIBILITIES


• Provide general programmatic and administrative assistance to all program areas.
• Support the management of ACT Foundation’s Grant administration: serve as contact for applications, maintain calendar, track outcomes to measure investment and impact, support review sessions and prepare related materials.
• Maintain and update databases and records on program/grant activities
• Support with planning and execution of training programs for grantees
• Liaise with Program’s team to execute core programs; coordinate meetings; and implement projects
• Summarize information reflecting current budget obligations and future program as well budgetary implications
• Assist with the preparation of status and progress reports by providing information such as financial reports and other input as required;
• Assist with public programs and special events ensuring that administrative arrangements are in order for conferences, seminars, workshops, training sessions and meetings;
• Assist with required research and analysis to conduct needs assessment of ACT’s target audiences in the focus areas.
• Assist the Head of Programmes to develop and agree work plans and feedback/reporting formats and requirements
• Support with the tracking, verification and implementation of agreed work plan by project partners
• Prepare and communicate progress report to the Head of Programmes and escalate issues beyond own capacity.  Conduct periodic impact analysis on the programmes and submit report to Head of Programmes.
• Draft correspondence on routine matters including minutes/summary notes for meetings and
• Perform other duties as assigned by the Head of Programmes

QUALIFICATIONS & SKILL REQUIREMENTS


 Good planning and organisation skills
 Ability to think strategically and holistically
 Strong analytical and problem solving skills
 Ability to prioritise and effectively multi-task
 Result oriented/quality focused disposition
 Good report writings skills
 Good leadership and people management skills
 Excellent communication and interpersonal skills
 Ability to proactively provide feedback
 Proficiency in Microsoft office productivity tools particularly Access, Excel and Word.

DESIGNATION: Partnership Engagement Executive

DEPARTMENT : PROGRAMMES

REPORTING TO : HEAD OF PROGRAMMES/CEO

JOB LEVEL/GRADE : SUPERVISOR/TEAM LEAD LEVEL(CONTRACT)

JOB SUMMARY

The Partnership Engagement Officer is responsible for leading and developing partner relationships and fundraising initiatives across multiple income streams.

DUTIES AND RESPONSIBILITIES


Strategy development:

• Develop and Implement a strategy to raise high-value partnerships with trusts, corporates and major donors.

• Develop strategies with detailed execution plans to achieve greater financial sustainability.


Relationship Building and Management:

• Build strong relationships with internal and external senior stakeholders to support fundraising.
• Source for potential partnership opportunities that will benefit the foundation
• Build and maintain profitable long-term relationships with potential donors and partners
• Work closely with the leadership team and trustees to map networks and connections
• Build relationships with high-value potential stakeholders:

o To ensure that the Foundation’s activities receive support and are delivered.
o To achieve a sustainable future for the foundation through proactively identifying, lobbying for and securing income from a range of sources including sponsorship, funding applications and philanthropic giving.
o To establish, maintain and strengthen relationships with a wide range of stakeholders, partners and with audiences that the foundation is targeting.
o To effectively represent the foundation and communicate its position on a range of policy areas at meetings and events so that the foundation’s voice is heard and its profile raised, nationally and internationally.


Lead generation and development:

• Create a strong portfolio of funding opportunities, managing them from start to finish
• Organize events and other high-quality activities to engage existing and potential partners
• Lead on the development of complex funding proposals and pitches
• Create and maintain fundraising resources
• Proactively keep up-to-date with the external fundraising environment, identifying trends and creating innovative responses to maximize ACT Foundation’s fundraising abilities
• Identify and research organizations likely to create a partnership with the foundation.
• Search and research potential donors and foundations to evaluate potential funding sources
• Generate new ideas and business opportunities to increase opportunities for ACT Foundation Financial Sustainability.
• Manage pre-solicitation proposal preparations, bid, planning & strategy.
• Identify and track relevant upcoming development finding opportunities.
• Research and approach private foundations& trust, development organizations and Government to explore funding opportunities.


General requirements:

• Work within a flexible framework in order to meet the demands of the service outside usual office hours and travel as required • Carry out any other duties as might be required within the remit and responsibilities of the post • Assist CEO and Program team to develop business relationships with potential funders & relevant stakeholders with a focus on organizational & sustainability.

QUALIFICATIONS & SKILL REQUIREMENTS


• Tenacity, the ability to think differently, solve problems and develop creative solutions in a fast-paced environment.
• Exceptional skills at building and managing relationships, including the ability to influence and persuade a wide range of individuals and audiences
• Communication and presentational skills including a highly developed writing style with experience of writing professional proposals and reports
• Excellent organizational, research and analytical skills including the ability to assess, prioritise and manage a varied workload Ability to understand and analyse CRM systems to assist in strategic planning
• Entrepreneurial self-starter and leader with initiative, confidence and drive
• Ability to work flexibly and cooperatively with a team in a demanding working environment
• Passionate about making a difference in areas of social policy where the problems of vulnerable and marginalised groups have become entrenched.

EDUCATION & EXPERIENCE REQUIREMENTS


• Two – Five (2 – 5) years’ experience in a partnerships role, with a strong track record in at least one discipline – preferably corporate or trusts
• Educated to degree level or higher

Experience and knowledge:

• Proven success in fundraising,
• Sound understanding of fundraising techniques, including prospect research, network mapping, cultivation, stewardship and income forecasting
• Experience of establishing and managing effective working relationships with people across varied levels and industry-experience
• Experience in developing and implementing strategic plans

Working at ACT Foundation

Aspire Coronation Trust is a grant-making organization that supports local, national and regional non-profit organizations working to address challenges and associated vulnerabilities across Africa. We’re always looking for innovative people with a variety of backgrounds to join our team.

When you work at the ACT Foundation, you’re part of a community of people who care deeply about changing the world over the long term—and doing so in bold, creative, thoughtful ways. We embrace learning and collaboration and operate with a spirit of openness and trust.

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