DESIGNATION : SENIOR PROGRAMS EXECUTIVE
DEPARTMENT : GRANTS AND PROGRAMS
REPORTING TO : DIRECTOR, GRANTS AND PROGRAMS
JOB LEVEL : SENIOR EXECUTIVE
JOB SUMMARY
The Senior Program Executive is responsible for overseeing the development and implementation of all HEEL (Health; Entrepreneurship; Environment; Leadership) Programs in line with ACT’s Strategic Objective.
DUTIES AND RESPONSIBILITIES
▪ Participate in the development of the Foundation’s HEEL Programs strategy in line with ACT’s overall corporate strategy.
▪ Ensure the development and presentation of HEEL focused concepts papers, Program plans and Program specific information for approval by the Director, Grants and Programs.
▪ Carry out detailed needs assessment of target audiences within ACT’s HEEL Programs.
▪ Champion the implementation of all HEEL Programs.
▪ Champion the sourcing and selection of capable partners for all HEEL Programs
▪ Develop HEEL Program/project specific partner selection and evaluation criteria.
▪ Liaise with the Director, Grants and Programs to prepare Request for Proposal (RFPs) and design response specification documents for HEEL projects.
▪ Liaise with legal unit to prepare required contract agreements for select implementing partners.
▪ Evaluate and recommend successful HEEL partners to the CEO based on pre-defined selection and evaluation criteria.
▪ Work collaboratively with implementing partners to develop and agree detailed project work and activity and feedback/reporting formats and requirements.
▪ Forward detailed project work plans, activity plans and feedback/reporting requirements to Team Lead, MERL.
▪ Coordinate progress meetings with project teams, identify constraints/issues and potential delays and develop recovery plans as required.
▪ Monitor budgetary performance of ongoing HEEL projects.
▪ Liaise with Head of finance to coordinate project financial management, i.e. management of petty cash, record keeping and financial reporting.
▪ Verify milestone achievements of project implementing partners with the Team Lead, MERL and recommend agreed disbursements to Head of finance.
▪ Liaise with Corporate Communications to identify and implement internal and external communication needs of ongoing education Programs as required.
▪ Conduct periodic project impact analysis and develop project/Program impact assessment reports.
▪ Proactively monitor developments in HEEL focused donor agencies, NGOs and the development communities to identify potential funding/technical partners and other opportunities for engagement.
▪ Provide input into the periodic review of the Foundation’s overall processes to ensure continuous relevance and alignment with leading practices in Corporate Social Responsibility
QUALIFICATIONS & SKILL REQUIREMENTS
▪ Ability to think strategically, holistically and appreciate the systemic impact of various
policies, issues and solution.
▪ Ability to write proposals, terms of reference and reports.
▪ Strong knowledge of Monitoring and Evaluation standards and requirements.
▪ Excellent understanding of HEEL related issues locally and globally.
▪ Strong ability to apply an understanding of the local context to themes of international
relevance in global HEEL issues
▪ Ability to project manage complex Programs and workload, set priorities and meet tight
deadlines.
▪ Strong organization skills and attention to detail
▪ Strong leadership and people management skills
▪ Strong resource planning and utilization skills
▪ Ability to prioritise and multi-task effectively
▪ Strong oral and written communication skills and ability to present complex issues in an
accessible style, verbally and in writing.
▪ Ability to develop and maintain strategic partnerships and alliances with related HEEL
stakeholders
▪ Strong proficiency in the use of Microsoft office productivity tools particularly PowerPoint,
Word, Excel and Project.
EDUCATION & EXPERIENCE REQUIREMENTS
▪ First degree in any discipline from an accredited institution.
▪ Eight (8) years project management experience with at least five (5) years designing and
implementing Programs at a managerial level within a Development Aid Agency or a
Non-Profit Organisation.
▪ Project Management Certification required
COMPETENCIES
✓ Business Awareness
✓ Managerial effectiveness
✓ Operational effectiveness
✓ Strategic perspective
DESIGNATION : TEAM LEAD,
MERL
DEPARTMENT : PROGRAMMES
REPORTING TO : DIRECTOR, GRANTS AND PROGRAMS
JOB LEVEL/GRADE : TEAM LEAD
JOB SUMMARY
The Team Lead, MERL is responsible for the execution of quality assurance and control activities by inspecting and monitoring projects undertaken by the Foundation to assess and evaluate adherence to agreed standards
DUTIES AND RESPONSIBILITIES
• Oversee the development and implementation of M&E frameworks for the Foundation’s
programme and projects
• Develop detailed M&E targets and indicators for ongoing or proposed projects
• Design tools for periodic (baseline, mid-term and end of project) evaluation and assessment
to inform project design and produce timely quality reports
• Oversee on-site project monitoring and inspection
• Liaise with programme/project managers to develop reports, formats and evaluation tools
• Monitor the implementation of agreed work plan by project partners and evaluate progress
against agreed timelines
• Evaluate project progress and impact, identify issues and escalate to the
programme/project manager and the director
• Monitor adherence to the Foundation’s policies and procedures
• Coordinate project implementation progress reporting and collate reports across all
programmes
• Verify milestone achievements by project implementing partners and recommend to the
programme/project manager
• Provide weekly/periodic updates on M&E activities
• Stay abreast of related community/environmental issues that may impact project
implementation and promptly escalate to the Director and programme/project manager
• Review and analyse project partner reports
• Prepare detailed implementation reports for the Director
• Participate in the periodic review of the Foundation’s operational policies and procedures
in line with leading practices and recommend improvement opportunities
• Carry out performance management activities for M&E officer and relevant volunteers
• Perform any other duties as assigned by the Director
QUALIFICATIONS & SKILL REQUIREMENTS
▪ Ability to think strategically and holistically
▪ Strong critical thinking and analytical skills
▪ Strong organisation skills and attention to detail
▪ Strong communication and writing skills
▪ Ability to priorities and multi-task effectively
▪ Good leadership and people management skills
▪ Willingness and ability to travel
▪ Strong appreciation of key trends in M&E
▪ Strong proficiencies in Microsoft office productivity tools
EDUCATION & EXPERIENCE REQUIREMENTS
• A first degree in economics, statistics, sociology or any relevant discipline from an
accredited university
• Master’s degree in relevant discipline will be an added advantage
• Eight (8) years’ work experience for a development agency or non-profit organisation with
at least five (5) years at a managerial level in M&E
• Demonstrated ability in the use of onsite/field M&E quantitative and qualitative methods
and management information systems
COMPETENCIES
✓ Business Awareness
✓ Managerial effectiveness
✓ Operational effectiveness
✓ Strategic perspective
